Mayor's Summer Youth Jobs Program - Charleston Fire Office Assistant, Administrative Office

Mayor's Summer Youth Jobs Program

Job Description

Position Title: Office Assistant - Administrative Office

Department: Charleston Fire Department

Location: CFD Training Center, 115 Lee St. West

Number of open positions: 1

Anticipated Start Date: June 3, 2024

End Date: August 9, 2024

Hours of work per week: 35

Business/Work Hours: 8:00am - 4:00pm Monday - Friday

Pay Rate: $12 / Hour

General Description:

The purpose of this class within the organization is to implement a variety of community, recreational, cultural, special events, and other programs at City of Charleston designated facilities for youth ages 16 - 20 years of age. Program employment dates are June 3, 2024 - August 9, 2024, and may be extended based on employee availability and departmental needs.

Work hours: Maximum 35 hours per week.

This class works under close supervision according to set procedures.

Responsibilities, tasks, and projects:

Perform administrative work including, but not limited to preparing letters and other correspondence, process and distribute mail, and maintain files and records.

Perform data entry, retrieves data, and produce various reports, communication with other departments.

Answer phones, greet and assist guests, and the general public.

Requires knowledge in the use of a personal computer and in the application of Microsoft Office Products such as Microsoft Word and Excel

Must work closely with Senior Administrative Assistant

Candidate requirements:

Must be between age 16-20 years old.

Dress Code:

Business Casual (Must be work-appropriate) no shorts, or flip-flops.

Core Competencies:

Knowledge, Skills & Abilities:

1. Accountability - takes responsibility for own actions.
2. Adaptability - responds positively to change.
3. Communications - listens, speaks and/or writes in a clear, concise, and respectful manner.
4. Customer Service - provides courteous, accessible, and quality assistance to internal and external customers.
5. Initiative - takes proactive action to complete work or resolve issues
6. Judgment & Decision Making - evaluates issues and makes sound factual decisions.
7. Professional Development - seeks opportunities to enhance technical skills and job knowledge.
8. Teamwork & Cooperation - collaborates with others to fulfill the City's vision and achieve departmental goals and strategic objectives.

Additional Qualifications:

1. Must have the ability to provide documentation verifying legal work status.
2. Ability to read and speak the English language proficiently in order to communicate and interact with others; to understand and interpret safety instructions; and to respond to internal and external inquiries.
3. Ability to understand and comply with City and departmental guidelines, policies, procedures, and expectations.

This job description has been designed to indicate the general nature and level of work that may be performed by an employee. It is not designed to contain or be interpreted as a comprehensive inventory or list of all of the duties, responsibilities and qualifications required of employees assigned to this job. Supervisors/Managers and/or Department Heads may also assign additional or other lawful duties as may be necessary and/or required. The City reserves the right to modify or change this job description at any time, for any lawful reason, with or without notice. This job description is not and should not be construed or implied to be a contract, promise, or guarantee of continued employment.

Americans with Disabilities Act Compliance

The City of Charleston, WV is an Equal Opportunity Employer. The ADA requires the City to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.

EEO:The City of Charleston provides equal employment opportunities (EEO) to all current employees and new applicants for employment without regard to sex, race, color, age, national origin, ancestry, religion, disability, medical condition, genetic information, marital status, sexual orientation, gender identity, citizenship, pregnancy or maternity, veteran status, or any other status protected by applicable national, federal, state or local law.

NOTE: Employment at the City of Charleston is considered to be at will and may be terminated by you or the City at any time.